Privacy Policy

Privacy Statement

NCPHWR is committed to protecting your privacy and complies with the principles of the relevant data protection regulations. We are committed to ensuring that your data is handled properly and any information we hold is stored securely and used in a lawful and ethical way. 

This privacy policy explains:

• What data we collect;
• On what grounds we hold your personal data;
• How it would be used;
• How long we hold it, and;
• Where it would be stored.

This privacy policy explains how we would collect your data, why we would collect your personal data and how it would be used.

About NCPHWR and our data contacts

NCPHWR is a research project based within Swansea University. NCPHWR is governed by all Swansea University policies and procedures and is monitored under the Major Projects board reporting framework of Swansea University.  Swansea University is the Data Controller and is committed to protecting the rights of individuals in line with the Data Protection Act 1998 (DPA) and the new General Data Protection Regulation (GDPR).

What information do we collect and how will it be used

1. Staff and project researchers:

Individuals directly employed by NCPHWR  at Swansea University or those named on NCPHWR research grants are considered as NCPHWR staff.  The data controller holds personal data on employees. This is held under performance of contract.

In addition, the following information will be held by NCPHWR and included on the NCPHWR mailing list:

• Name and job title
• Email address and telephone number
• The name of your organisation, institution or place of work

2. NCPHWR Newsletter

This data is held under specific, explicit and recorded consent which can be withdrawn at any time. The following information will be held in MailChimp ‘NCPHWR MAILING LIST’:

• Name
• Email address
• The name of your organisation, institution or place of work
• Preferences in relation to the information you have consented to receive from NCPHWR

Your data, which will be held in MailChimp, will not passed onto any third party. Your data will be used solely for the purpose indicated above for the term of the NCPHWR project. Before this time is reached we will either contact you to ask for your consent again or delete our records of your data. Click here to read MailChimp’s Privacy Statement.

3. Contact Us Form

Your details will be held in our CRM system.  Please note that we will not share your details with any third party.  NCPHWR will aim to respond to your enquiry within 5 working days.  Should an on-going relationship be established, then we will seek further consent from you at that point.

Our security and your data

We are committed to keeping your data secure. We have put suitable physical, electronic, and managerial procedures in place to safeguard and secure the information we collect.

If you have any questions about security please contact us on: info@ncphwr.org.uk

Accessing and updating your data

You can change your mind at any time about how we contact you, how we process your data, or ask us to stop contacting you altogether by contacting info@ncphwr.org.uk

Your data and your rights

The General Data Protection Regulation (GDPR) strengthens and adds to individuals’ rights that exist under the Data Protection Act and NCPHWR is committed to supporting these rights.

You have a right to access your personal information, to rectify, to erase, to restrict and to port your personal information. Please visit the Swansea University Data Protection webpages for further information in relation to your rights.

Swansea University has a Data Protection Officer who can be contacted through dataprotection@swansea.ac.uk

Any requests or objections should be made in writing to the University Data Protection Officer:

University Compliance Officer (FOI/DP)
Vice Chancellor’s Office
Swansea University
Singleton Park
Swansea
SA2 8PP

Email: dataprotection@swansea.ac.uk

How you can withdraw consent for us to hold your data

You can change your mind at any time about how we contact you, how we process your information, or ask us to stop contacting you altogether by emailing info@ncphwr.org.uk

We will be proactive in keeping our records up to date and will aim to action all changes to communication preferences within 7 working days.

Additional information

If you would like to know more about our data processing, or have any queries regarding the content of this notice then please contact us info@ncphwr.org.uk , we will be happy to provide you with any further information that you require.

Please note that NCPHWR may change this notice by updating this page.

This notice was last updated on 20.03.18

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